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Cal/OSHA Injury & Illness Prevention Program

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Cal/OSHA Injury & Illness Prevention Program - Does your company have a Safety Plan?  Do your employees know about Work Safety?

Every California employer is required by law to provide a safe and healthful workplace for his/her employees.

Small Business HR - Injury and Illness Prevention Plan Kit

Title 8 of the California Code of Regulations requires every California employer to have an effective Injury and Illness Prevention Program in writing that must be in accordance with T8 CCR Section 3203 of the General Industry Safety Orders.

Your Injury and Illness Prevention Program - Required Written and Implemented Procedures:

  • Management commitment/assignment of responsibilities
  • Safety communications system with employees
  • System for assuring employee compliance with safe work practices
  • Scheduled inspections/evaluation system
  • Accident investigation
  • Procedures for correcting unsafe/ unhealthy conditions
  • Safety and health training and instruction
  • Recordkeeping and documentation

Management Commitment/Assignment of Responsibilities

The person or persons with the authority and responsibility for your safety and health program must be identified.

Workplace Safety: Communications

Your program must include a system for communicating with employees - readily understandable by all employees, including provisions that encourage employees to inform the employer of hazards at the worksite without fear of reprisal.

Communications methods can include:

Safety Meetings                                                      Posters and Bulletins
Safety Newsletters or similar publications                  A Safety Suggestion Box
Company Safety Policy or Statement

Hazard Assessment & Control

Periodic inspections and procedures for correction and control provide a method of identifying existing or potential hazards in the workplace, and eliminating or controlling them. Hazard control is the heart of an effective Injury and Illness Prevention Program. Inspection checklists can be helpful to both guide assessments and for recording them. Any problems can be documented, and corrections can be noted.  Assessments are required when the IIPP is initiated, new equipment or processes are introduced or hazards are identified.

Accident Investigation

Every work accident should be investigated and an Employer's First Report of Injury must be completed for every accident where an employee is injured on the job. Questions to ask in an accident investigation include:

What happened?

What took place that resulted in an injury to an employee, an incident that caused a production delay, damaged material or any other conditions recognized as having a potential for losses or delays.

Why did the incident happen?

Obtain all the facts surrounding the occurrence: what caused the situation to occur; who was involved; was/were the employee(s) qualified to perform the functions involved in the accident or near miss; were they properly trained; were proper operating procedures established for the task involved; were procedures followed, and if not, why not; where else this or a similar situation might exist, and how it can be corrected.

What should be done?

Which aspects of the operation or processes require more attention? It is important to note that the purpose here is not to establish blame, but to determine what type of constructive action can eliminate the cause(s) of the accident or near miss.

Training

An effective Injury and Illness Prevention Program includes training for both supervisors and employees. Training for both is required by Cal/OSHA safety orders. This program must, at a minimum, provide training and instruction:

  • To all employees when your program is first established
  • To all new employees
  • To all employees given new job assignments for which training has not been previously received
  • When new substances, processes, procedures or equipment are introduced to the workplace & present a new hazard
  • Whenever you or your supervisors are made aware of a new or previously unrecognized hazard
  • For all supervisors to assure they are familiar with the safety and health hazards to which employees under their immediate direction and control may be exposed

Recordkeeping

Record each injury or illness on the Cal/ OSHA Log of Occupational Work Related Injuries and Illnesses (Form 300). Records of scheduled and periodic inspections are required.  Documentation of safety and health training is required for each employee. The documentation must specifically include employee name or other identifier, training dates, type(s) of training and the name of the training provider.

The Injury & Illness Prevention Program is designed especially for Non-high Hazard Employers.

Every California employer must establish, implement and maintain a written Injury and Illness Prevention (IIP) Program. The requirements for establishing, implementing and maintaining an effective written Injury and Illness Prevention Program are contained in Title 8 of the California Code of Regulations, Section 3203 (T8 CCR 3203) and consists of the following eight elements: Responsibility, Compliance, Communication, Hazard Assessment, Accident/Exposure Investigation, Hazard Correction, Training and Instruction and Recordkeeping.

Proper use of this model program requires the IIP Program administrator of your establishment to carefully review the requirements for each of the eight IIP Program elements found in this model Program, fill in the appropriate blank spaces and check those items that are applicable to your workplace. The recordkeeping section requires that the IIP Program administrator select and implement the category appropriate for your establishment. Get more information  from Cal/OSHA.

This model program must be maintained by the employer in order to be effective. Getting your own Injury and Illness Prevention Plan is now required by California law. You will gain peace of mind and be ready in case your company gets an injury or illness claim filed.   Our Injury and Illness Prevention Plan Kit takes out the guesswork and helps you be prepared…and meet the legal requirements. Don’t wait.

Don Dressler, Senior Consultant & Attorney at Law - Architect of Cal/OSHA Injury and Illness Prevention Plan © 2012

To receive a free copy of the Small Biz HR Injury and Illness Prevention Plan Kit call 949-533-3742 or This email address is being protected from spambots. You need JavaScript enabled to view it. Today!

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