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Written Ergonomics Program for My Company

(In California This Program Supplements the Illness and Injury Prevention Plan)

Introduction

It is the policy of the Company to manage its employees and their interaction with the elements of their job or task including equipment, tools, facilities, processes, and environment to provide a safe work place. In doing so, we apply ergonomics - the science of human comfort. When aspects of the work or workplace insult the human body, the result may be a musculoskeletal disorder. These are also known by several other names including:

  • CTDs (cumulative trauma disorders)
  • RSIs (repetitive stress or repetitive strain injuries)
  • RMIs (repetitive motion injuries)
  • Overuse syndrome

The most common, recognizable name for MY COMPANY is cumulative trauma disorders or CTDs. Whatever the name used, these injuries belong to a family or group of wear and tear illnesses that can affect muscles, nerves, tendons, ligaments, joints, cartilage, blood vessels or spinal discs of the body. MY COMPANY do not include slips, trips and falls, cuts, motor vehicle accidents or other similar accidents.

Policy

In providing all employees with a safe and healthy workplace, we seek to integrate a proactive ergonomics program into our company’s safety and health program.

Records documenting the identification, prevention, and control of employee exposure to ergonomic risk factors will be maintained pursuant to all regulations.

This program is a collaborative effort that includes managers, supervisors, and employees. The Ergonomics Program Coordinator is responsible for the program’s implementation, management, and recordkeeping requirements.

Ergonomics Program

The purpose of an ergonomics program is to apply ergonomic principles to the workplace in an effort to reduce the number and severity of MY COMPANY, thus decreasing workers’ compensation claims and, where possible, increase productivity, quality, and efficiency. An ergonomically sound work environment maximizes employee comfort while minimizing the risk of undue physical stress.

Our Company’s ergonomic program includes:

Management Leadership: The management of our company is committed to the ergonomics process. Management supports the efforts of the Ergonomics Program Coordinator support for the identification and control of ergonomic risk factors. Management will support an effective MY COMPANY reporting system and will respond promptly to reports.

Employee Participation: An essential element to the success of the ergonomics program, employees will be solicited for their input and assistance with identifying ergonomic risk factors, worksite evaluations, development and implementation of controls, and training.

Identification of Problem Jobs: Collecting data that identifies injury and illness trends is called surveillance. Surveillance can be either passive or active. Conducting a records review is an example of passive surveillance, which looks at existing data such as OSHA Logs, workers’ compensation claims, trips to the medical facility, and absentee records. Active surveillance uses observations, interviews, surveys, questionnaires, checklists, and formal worksite evaluation tools to identify specific high-risk activities. The Company will be using both passive and active surveillance to identify problem jobs.

Worksite Evaluations:

  • Triggers for a worksite evaluation:
  • When an employee reports an MY COMPANY sign or symptom.
  • Jobs, processes, or work activities where work-related ergonomic risk factors have been identified which may cause or aggravate MY COMPANY.
  • When a safety walk-through or scheduled inspection or survey has uncovered potential MY COMPANY hazards.
  • Work-related risk factors to be considered in the evaluation process include, but are not limited to:
  • Physical risk factors including force, postures (awkward and static), static loading and sustained exertion, fatigue, repetition, contact stress, extreme temperatures, and vibration.
  • Administrative issues including job rotation/enlargement, inadequate staffing, excessive overtime, inadequate or lack of rest breaks, stress from deadlines, lack of training, work pace, work methods, and psychosocial issues.
  • Environmental risk factors including noise, lighting, glare, air quality, temperature, humidity, and personal protective equipment and clothing.
  • Combination of risk factor such as, but not limited to, highly repetitive, forceful work with no job rotation or precision work in a dimly lit room.
  • Setting Priorities. Worksite evaluations will be scheduled based upon the following:
  • Any job, process, operation, or workstation which has contributed to a worker’s current MY COMPANY
  • A job, process, operation, or workstation that has historically contributed to MY COMPANY
  • Specific jobs, processes, operations, or workstations that have the potential to cause MY COMPANY
  • Worksite Evaluations Methods. Various methods will be used to evaluate problem jobs including:
  • Walk-through and observations
  • Employee interviews
  • Surveys and questionnaires
  • Checklists
  • Detailed worksite evaluations

Control of Ergonomic Risk Factors

The COMPANY will take steps to identify ergonomic risk factors and reduce hazards by appropriate means determined by the evaluation of each hazard.

Training is important to enhance the ability of managers, supervisors, and employees to recognize work-related ergonomic risk factors and to understand and apply appropriate control strategies. Training in the recognition and control of ergonomic risk factors will be given when the evaluation process identifies the appropriateness of such training. In addition, each employee reporting what appears to be MY COMPANY symptoms will provided training appropriate to their circumstances with an emphasis on the causes and symptoms of MY COMPANY and preventative steps and wellness activities appropriate for the employee.

My Company Medical Management and Early Return to Work

Under the company’s workers’ compensation coverage, the company provides medical care to all employees injured at work. The Company has a designated Medical Provider Network, and notice of this network has separately been provided to all employees. All work-related injuries and illnesses will be referred to a Network Medical Provider and expected to utilize their services unless the injured employee has notified the Company in writing that other qualified provisions have been made prior to an injury or illness.

In the event of a work-related injury or illness, the health care provider/professional will

provide diagnosis and treatment for employees; determine if reported MY COMPANY signs or symptoms are work-related; comply with the Company’s Early Return to Work program by recommending restricted, modified, or transitional work duties when appropriate;

refer injured employees to other clinical resources for therapy or rehabilitation if needed and appropriate; and provide the Company with timely work status reports.

The Company has an aggressive Early Return to Work program and will offer return to work opportunities to all injured employees in accordance with work restrictions identified by a recognized medical provider.

Annual Program Review

The Ergonomics Program Coordinator will conduct an annual program review to assess the progress and success of the program. The review will consider the following:

  • Evaluation of all training programs and records.
  • The need for retraining of managers, supervisors, and employees.
  • The jobs, processes, or operations which have produced work-related MY COMPANY.
  • The program’s success based upon comparison to previous years using the following criteria:
  • Number and type of lost workdays associated with OSHA recordable cases.
  • Cost of workers’ compensation cases.
  • Employee feedback through direct interviews, walk-through observations, written surveys and questionnaires, and reevaluations.

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